The compliance of data protection regulations has a high priority for us. We would like to inform you below about the collection of your personal data by us:

Responsible party
The BÜFA group of companies to which you have applied is responsible for data collection and processing. As part of the application process, we ask you to complete an applicant questionnaire. The questions contained in the applicant questionnaire are necessary for the decision on the establishment of the employment relationship in accordance with Art. 88 GDPR in conjunction with § 26 BDSG. Only the fields marked as voluntary or optional do not have to be filled in.

Data we require
When you apply, we collect data from you that we need to decide whether to establish an employment relationship. This includes, in particular, contact data such as name, address and telephone number or e-mail address. We also collect and store all data related to the application, such as curriculum vitae, certificates, qualifications, answers to questions, etc., as well as bank account data (to reimburse travel expenses), if applicable. The legal basis for these results from Art.  88 GDPR in conjunction with § 26 BDSG.

Data deletion
All data collected by us will be destroyed or deleted as soon as storage is no longer necessary or the legitimate interest in storage has expired. If no recruitment takes place, this is regularly the case no later than six months after completion of the application process.

In individual cases, individual data may be stored for longer (e.g. travel expense reports). The duration of storage then depends on the statutory retention obligations, e.g. from the German Fiscal Code (6 years) or the German Commercial Code (10 years).

If you are not hired, but your application is still of interest to us, we will ask you whether we may continue to store your application for future job openings.

This longer retention period is based on your revocable consent pursuant to Art.  6 (1) Sentence 1 lit. a, Art. 7 GDPR in conjunction with § 26 (2) BDSG. Failure to give the relevant consent will not affect other ongoing application procedures.

Confidential treatment of your data
It goes without saying that we treat your data confidentially and do not pass it on to external third parties. If necessary and appropriate, we forward your data within the business units of the BÜFA Group.

If necessary, we use service providers who are strictly bound by instructions, who support us e.g. in the areas of EDP or the archiving and destruction of documents and with whom data processing agreements have been concluded.

Your data protection rights
As a data subject, you have the right to information about the personal data concerning you (Art. 15 of the GDPR) as well as to correction of incorrect data (Art. 16 of the GDPR) or to deletion if one of the reasons stated in Art. 17 of the GDPR applies, e.g. if the data is no longer required for the purposes pursued. There is also the right to restriction of processing if one of the conditions set out in Art. 18 of the GDPR applies and, in cases covered by Art. 20 of the GDPR, the right to data portability.

Every data subject has the right to lodge a complaint with a supervisory authority if he or she is of the opinion that the processing of data relating to him or her violates provisions of data protection law. The right of complaint may in particular be asserted before a supervisory authority in the Member State of the data subject's place of residence or place of work or the place of the alleged infringement.

Right to object
In cases where we process your personal data on the legal basis of Art. 6 (1) sentence 1 lit. e or f GDPR, you have the right to object at any time on grounds relating to your particular situation. We will then no longer process the personal data unless there are demonstrably compelling legitimate grounds for the processing which override your interests, rights and freedoms, or the processing serves to assert, exercise or defend legal claims.

Our data protection officer
For questions regarding data protection law and to assert your rights as a data subject, please first contact our IT Management division management, who is sworn to secrecy regarding your inquiry:

BÜFA GmbH & Co. KG (Holding)
Head of IT Management
Bert Schröder
Stubbenweg 40
26125 Oldenburg
Phone +49 441 9317-153
bert.schroeder@buefa.de 

We are supported by our data protection officer in fulfilling our obligations under data protection law. In the event of an inquiry, please name the company in question.

The contact details of our data protection officer are:

datenschutz nord GmbH
Konsul-Smidt-Strasse 88
28217 Bremen
Telephone +49 421 696632-0
Fax +49 421 696 632 - 11
office@datenschutz-nord.de 
www.datenschutz-nord-gruppe.de 

We will be pleased to provide you with more detailed information on request.